How to Review Your NetSuite Bill Capture Preferences After the 2026.2 Update

Quick answer

NetSuite 2026.2 changed the behavior of blank Bill Capture preference fields. A blank Save Tax As field now maps to No Tax instead of leaving tax handling undefined. A blank Save Shipping Cost As field now maps to No Shipping Cost. If your account was relying on blank fields to inherit some other behavior, the upgrade may change how captured bills handle tax and shipping amounts. Check your preferences at Setup > Accounting > Bill Capture Preferences after the 2026.2 upgrade and set each field explicitly to match your intended behavior. The 2026.2 release also adds Gross and Net options to these fields for accounts that need to control whether captured amounts are inclusive or exclusive of tax. The Gross option captures the total amount including tax; the Net option captures the pre-tax amount and lets NetSuite calculate and post the tax component separately based on your nexus configuration.

What Changed in NetSuite 2026.2 Bill Capture Preferences?

Two fields in Bill Capture Preferences now have explicit behavior when left blank:

Save Tax As blank → maps to No Tax
Save Shipping Cost As blank → maps to No Shipping Cost

Before 2026.2, leaving these fields blank produced undefined behavior. After the upgrade, blank means the amount is discarded. If your account has either field blank and you expected captured tax or shipping amounts to flow through to saved bills, you need to set them explicitly.

BILL CAPTURE PREFERENCES: CHECK BOTH FIELDS

Save Tax As: if currently blank

Now maps to No Tax. Captured tax amounts will be discarded. Set explicitly if tax should be captured.

Save Shipping Cost As: if currently blank

Now maps to No Shipping Cost. Captured shipping amounts will be discarded. Set explicitly if shipping should be captured.

Location: Setup > Accounting > Bill Capture Preferences. Check both fields and set values explicitly to avoid silent data loss.

Step 1: Go to Bill Capture Preferences

Navigate to Setup > Accounting > Bill Capture Preferences.

Step 2: Check the Save Tax As field

Find the Save Tax As field. If it is blank, captured tax amounts will now be treated as No Tax when bills are saved. Set this field to the tax code or tax treatment your account uses for captured vendor bills if you want tax amounts to be preserved.

Step 3: Check the Save Shipping Cost As field

Find the Save Shipping Cost As field. If it is blank, captured shipping costs will now be treated as No Shipping Cost when bills are saved. Set this field to the correct cost account or item if you want shipping amounts to carry through to saved bills.

Step 4: Review the new gross and net options

2026.2 also adds gross and net options on the Bill Capture Preferences page. These control whether captured amounts are treated as tax-inclusive (gross) or tax-exclusive (net) when the bill is saved.

Review these options and confirm they match how your vendors present amounts on their bills. If your vendors show tax-inclusive totals, set the preference to gross. If they show amounts before tax, use net.

Step 5: Save and test with a captured bill

After updating your preferences, save the changes and run a test capture on a vendor bill that includes both tax and shipping amounts. Confirm the saved bill reflects the tax and shipping correctly before processing live bills.

Who Needs to Review Bill Capture Preferences After 2026.2?

Any NetSuite administrator responsible for Bill Capture whose account:

Has Save Tax As left blank in Bill Capture Preferences
Has Save Shipping Cost As left blank in Bill Capture Preferences
Processes vendor bills with tax or shipping amounts via Bill Capture

If both fields were already set explicitly before 2026.2, the change does not affect your account and no action is needed.

For background on this change and why it was made, see NetSuite Bill Capture Preferences Changed in 2026.2: What Blank Values Now Mean.